Information on the processing of applicant data
PARTIES RESPONSIBLE FOR DATA PROCESSING AND DATA PROTECTION OFFICER
Party responsible for data processing is:
EUREF AG carries out the role of a centralized Human Resources department for the companies of the EUREF corporate group.
THE DATA PROTECTION OFFICER IS:
EDV Consulting + IT-Systeme F. Zschocke
SCOPE OF DATA COLLECTION AND ORIGIN
Within the scope of the application procedure, we process the following personal data:
– Your master data (such as first name, last name, additional names, date of birth) – work permit / residence permit
– Contact data (e.g. personal address, (cell) phone number, email address)
– Skills data (e.g. special knowledge and expertise)
– If relevant to the posted vacancy: Suitability in terms of health
In general, your personal data is collected within the scope of the hiring process in your case, in particular on the basis of your application documents, the interview and, if applicable, on the basis of the arrangement of a trial work placement and employee survey.
In addition, we receive data from third parties (e.g. from the employment centre within the scope of job placements).
PURPOSE AND LEGAL BASIS OF THE DATA PROCESSING
We process your personal data in compliance with the provisions of the EU General Data Protection Regulation (GDPR) and the German Federal Data Protection Act (BDSG).
First and foremost, the data processing is for the purpose of creating the employment relationship. The primary legal basis for this is Article 88 Section 1 GDPR in conjunction with § 26 Section 1 BDSG.
Your data is processed exclusively for the purpose of filling the actual position for which you have applied.
If your application is to be considered for other vacancies in the company, we require a separate declaration of consent for this from you.
If, in the case of a rejection, you would like to be included in our pool of applicants, we require a separate declaration of consent for this from you.
DURATION OF DATA STORAGE
In case of a rejection, your application documents will be deleted no later than six months after the application process is concluded unless you have granted us separate consent to keep your data for a longer period (in the pool of applicants).
In case of employment, we will place your data from the application procedure and from the application documents and place it in your employee file. After termination of the employment relationship, the personal data which we are required to keep by law will continue to be stored. This arises regularly as a result of applicable obligations to produce and keep data as per the provisions of the German Commercial Code (HGB) and the German Tax Code (AO). The corresponding storage periods are accordingly up to ten years. In addition, it may occur that personal data is kept for the period in which claims may be brought against us (applicable statute of limitations of three or up to thirty years).
RECIPIENTS OF YOUR PERSONAL DATA
Within our company, your personal data is only accessed by those persons and offices (Human Resources department, specialist division, management) which are involved in the decision regarding your employment.
YOUR RIGHTS AS A DATA SUBJECT
You have the rights arising from Articles 15-22 GDPR:
– Right of access by the data subject (Article 15 GDPR)
– Right to rectification (Article 16 GDPR)
– Right to erasure (Article 17 GDPR)
– Right to restriction of processing (Article 18 GDPR)
– Right to object to processing (Article 21 GDPR)
– Right to data portability (Article 20 GDPR)
In this regard, please contact:
YOUR RIGHT TO LODGE A COMPLAINT
You have the option of lodging a complaint with the above-mentioned Data Protection Officer or with a supervisory authority for data protection. The supervisory authority for data protection with jurisdiction in our case is:
Berlin Commissioner for Data Protection and Freedom of Information
DATA TRANSMISSION TO THIRD COUNTRIES
Applicant data is not transmitted to third countries.
AUTOMATED SINGLE-CASE DECISIONS OR PROFILING MEASURES
Automated processing for the purpose of decision-making is not used by us.